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Workday Procurement Integration
Path: Admin > Workday > Integration Log
Path: Material > Purchase > Purchase Requisitions
A new turnkey Workday integration for Procurement is now available. This is an additional module.
If you are a Workday client, you can use this new module to automatically integrate and sync your purchasing workflow between WebTMA and Workday. The two are fully integrated. No setup coding or IT involvement are needed. All you need are a few portal keys from Workday.
The module does the following for WebTMA 7 records that have a Workday reference:
Validate Vendor. Connects WebTMA 7 to Workday to authenticate Vendors in WebTMA and ensure vendor data consistency between both systems. Polled daily.
Validate Part. Connects WebTMA 7 to Workday to validate Part records and maintain alignment of inventory across platforms. Polled every 10 minutes.
Export Purchase Requisitions. Export Purchase Requisitions from WebTMA 7 to Workday and streamline requisition processing in Workday. Polled every 10 minutes.
Import Purchase Order. Import Purchase Orders created in Workday into WebTMA 7 and ensure visibility of Workday-generated POs in WebTMA. Polled every 10 minutes.
Export PO Change Order. Modify the Workday Purchase Order after it has been sent to Workday by exporting a PO Change Order from WebTMA to support change order processing and synchronization between systems. Polled every 10 minutes.
Export On-Hand Adjustment. For received items, automatically send adjustment lines from WebTMA 7 to the related Workday Purchase Order to align inventory and financial data following adjustments. Polled every 10 minutes.
Export Invoice Information. Send Accounts Payable Invoice information from WebTMA 7 to Workday and facilitate financial processing and tracking in Workday. Polled every 10 minutes.
See a Consolidated View. The Integration Log in WebTMA 7 shows a list of every inbound or outbound action that has taken place between WebTMA 7 and Workday for traceability and troubleshooting of integration activities..
The following windows include a Workday section like the example above:
- Purchase Requisition
- Purchase Order
- Vendor
- Accounts
Enabling this interface creates a seamless integration between Workday and WebTMA 7, which eliminates manual data entry and reduces the risk of discrepancies between systems. This ensures that procurement and maintenance operations stay aligned in real time.
Please contact your account manager for details on acquiring this new module.
New Repair Center Preference - Populate WO Estimated Hours
Path: Organization > Repair Center > Records / Identity Tab
A new Populate WO Estimated Hours check box has been added to the Preferences section of the Repair Center window.
When the box is checked, it enables automatic completion of the Estimated Hours field on the Work Order window.
See the next topics for a discussion of this feature.
Auto-Complete Estimated Hours for Non-PM Work Orders
Path: Transactions > Work Order > Records / Identity Tab
If your Repair Center has the Populate WO Estimated Hours Preference checked (see the previous topic), the Estimated Hours field on the Work Order window can be completed automatically.
WebTMA uses values from the Task window Labor Standard field.
If the WO has multiple Tasks, WebTMA calculates the sum of Labor Standard values from all Tasks.
With this new feature, you know at-a-glance the hours needed to complete the work.
When the conditions are met, the feature also applies to Work Orders created using Auto Attendant or Inspection Findings.
If you manually enter a value in the Estimated Hours field, the feature does not override your entry.
Auto-Complete Estimated Hours for PM Work Hours
Path: Transactions > Work Order > Records / Identity Tab
If the PM Repair Center has the Populate WO Estimated Hours Preference checked, the Estimated Hours field on the Work Order window can be completed automatically.
WebTMA looks to the Est. Time field on the PM Schedule Entry flyout for a value.
If no value is entered on the flyout, the Labor Standard from the Task window is used.
With this new feature, you know at-a-glance the hours needed to complete the work.
If neither of these windows contains a value, the WO Estimated Hours field remains blank.
If you manually enter a value in the Estimated Hours field, the feature does not override your entry.
WO Audit History Shows Time & Attendance Labor Cost
Path: Transactions > Work Order > Records-Show Audit History
The Show Audit History on the Work Order Action Menu now includes entries that are made from the Time Manager > Time & Attendance window.
We have expanded the Work Order - Show Audit History window to include information from Time Manager > Time & Attendance. With this enhancement, you can now see labor entered from this window.
You no longer have to track down information from several sources. Now you can see it in one place.
With this enhancement, you can see labor cost entries on the Audit History window that originated from the Work Order / Costs Tab and the Time & Attendance window.