Path: Transactions > Capital Requests > Capital Requests
The Capital Requests window is used to establish a Capital Budget and indicate the individual Work Elements that have been funded. If funding is pulled later, the window indicates any Funded Work Elements that have lost funding. You can use the Capital Request Revisions window to adjust a Closed Capital Request record and view the adjustments on the Capital Requests / Revisions Tab.
The following fields are available:
- Funded
- Requested
- Enacted
- Available
Capital Requests Identity Tab
A Capital Setup record is required to save Capital Requests records.
While in the Pending Workflow state, Work Elements can be added or removed as needed. The Target field shows a rough estimate of the worth of this record.
Once the details have been established, the record can be submitted. When you submit a Capital Requests record, individual Work Elements can be marked as funded provided funds are available.
When a record is marked as Closed, the window is fully locked. Any un-funded Work Elements are marked as released, which allows these Work Elements to be linked to other Capital Requests.
Since a Closed Capital Request is permanently locked, any modifications must be made using a revision record (Transactions > Capital Requests > Capital Request Revisions).
Details Tab
In Edit mode, you have links to Add Work Elements and Fund Records. The Fund Records link is not true funding because more dollars can be requested than are available. Clicking Fund Records will process the rows in order (based on the current sort order) and will fund each in turn if there are enough funds available to cover the cost of the line item. Grouped items are processed together as if they were checked manually. The function does not alert you if funds are not sufficient to cover an entire batch.
When the record has a Pending status, a Work Element can be added or deleted.
A check in the $ column indicates that the Work Element has been funded. Work Elements cannot be funded until the Capital Request Workflow is Active.
Grouped Work Elements act in concert. When one member of a group is funded / unfunded, all members of that group act in unison.
A Work Element cannot be funded unless there are enough available funds to cover the cost.
Work Elements in Capital Requests
To be eligible for inclusion in a Capital Request:
- Work Elements must belong to the same Capital Setup
- The Work Element’s Schedule Date Year must not exceed the Budget Year on the Capital Request
- Work Elements must be unfunded and not associated with a Project
- Work Elements belonging to other Capital Requests are allowed IF the other Capital Requests are in a Canceled workflow state or in a Closed but unfunded workflow state
NOTE: When a Work Element that belongs to a Group is added to the Capital Budget Request, all members of the Group are added automatically.
Revisions Tab
The read-only Revisions Tab lists any Capital Request Revisions associated with the Capital Request record.
Routing Tab
If you use WebTMA Approval Routing, the read-only Routing Tab displays an account of authorizations for the Capital Request record.