Utility Bill Invoice - WebTMA 7

Ticket Date

Select a date for the record.

Vendor Name

Select the name of the utility Vendor that submitted the bill.

The elective fields are:

Paid

Mark the Paid check box when the entire invoice is paid. Once you check Paid, the record cannot be edited.

PO Number

Include your Purchase Order number if your organization issues one.

Repair Center Code

Select the related Repair Center when applicable.

Ticket #

This is a read-only field that auto-populates in sequence when the record is saved.

Vendor Account Code

Select one of the account numbers recorded in Organization > Vendors / Utility Account Tab.

Vendor Utility Account Tab

Path: Organization > Vendors / Utility Account Tab

Use the Vendors / Utility Account Tab to enter separate accounts for different utility services provided by the same Vendor. When utility companies provide more than one type of utility, use this Tab to record information about the various accounts used by the utility.

The accounts listed on the Vendors window are available for selection when you create a new Utility Bill Invoice for the Vendor.

How to Add Meter Lines to Utility Bill Invoices

The information required to add line items to the Utility Bill Invoice window is different depending on whether the charges are for metered service or other fees. The Meter lines require a Utility Ticket number. Be sure you have entered your billing tickets in Organization > Utility > Utility Ticket before creating the Utility Bill Invoice record.

The following instructions outline how to create a new Utility Bill Invoice record. Until a record is marked Paid, you can add more lines for meters or other charges in Edit mode.

In Add mode on the Utility Bill Invoice window:

1. Complete the required fields and desired elective fields described in Utility Bill Invoice Fields.
2. Choose the Add Detail Line link at the top of the grid to open the Detail Entry flyout.
3. Accept the default Meter radio button selection.
4. Select entries for the three required fields: Type, Meter, and Utility Ticket.
5. Choose the Save button.
6. Select Save on the WebTMA toolbar.

How to Add Other Charge Lines

At times, utility companies include charges that do not apply to the metered service. When you mark the Other radio button on the Detail Entry flyout, the required fields change. These instructions are based on using an existing Utility Bill Invoice record.

To add other charges to Utility Invoices in Edit mode:

1. Choose the Add Detail Line link at the top of the grid to open the Detail Entry flyout.
2. Select the Other radio button.
3. Complete all fields on the window.
4. Choose the Save button.
5. Select Save on the WebTMA toolbar.