On-Hand Adjustments - WebTMA 5

Path: Material > On-Hand Adjustments

The On-hand Adjustments function logs movement of parts in and out of warehouses. The following inventory adjustments (positive and negative) are tracked:

  • Defective Parts
  • Order Receipt
  • Part Distribution
  • Returns

Many adjustments are made automatically. For example, if material cost is included on a work order or if parts are returned, an on-hand adjustment record is created. For items distributed to a work order on an OHA using Adjustment Codes 2 or 5, the Warehouse Account # is automatically inserted in the related field on the work order. This applies only if the Warehouse record has a number entered in the Warehouse Account # field.

Scroll across the window to see details about each line including Freight.

If you use the Invoicing module, WebTMA checks both the quantity of items in stock as well as uninvoiced items on the virtual dock. When the items on hand are insufficient to fill an order, the system automatically issues items from the dock. The On-Hand Adjustments window uses different codes to distinguish between adjustments for in-stock or uninvoiced items.

You can also make manual adjustments at any time, but once the record is saved, it cannot be edited or deleted. To remove errors, create a new adjustment record to "adjust out" the error.

You can make positive and negative adjustments within the same batch, but you cannot adjust the same part both negatively and positively in the same batch.

NOTE:  On-hand adjustment code 10 is reserved for WebTMA software use and relates to internal sales order returns. This is not the same as returns to outside vendors using an RMA. Use the WebTMA Returns & Repairs module for external returns. When using the Invoice feature, Code 4 cannot be used for removing uninvoiced parts since it would prevent proper matching. Also, code 25 is only created from the Receiving window and applied to purchase orders that are invoiced.

On-Hand Adjustment Codes

Path: Material > On-hand Adjustments

An important part of understanding the process that takes place during the on-hand adjustment transaction is knowledge of the behavior of adjustment codes. Some of the codes are listed at the bottom of the On-hand Adjustment Entry window in Add mode and are valid with manual adjustments. To view a complete list of all codes, click the Adjustment Code link on the Action Menu for the On-hand Adjustments window.

Manual On-Hand Adjustments

Path: Material > On-hand Adjustments

Manual on-hand adjustments are used to:

  • set up the initial inventory quantities including bin location and other details
  • manage returns
  • log non-WebTMA purchase order receipts
  • adjust inventory
  • issue parts (to a valid work order)
  • account for defective parts
  • move inventory from one warehouse to another

The function makes use of the SKU code. In WebTMA software, this is defined as a combination of two codes, the part code and the warehouse code separated by a hyphen.

How to Make On-hand Adjustments

Path: Material > On-hand Adjustments

Before you make any adjustments, review the descriptions of this function and the related codes.

Once you save a manual adjustment, it cannot be edited or deleted. To correct an error, create a new adjustment record to "adjust out" the error.

From the On-hand Adjustments window:

  1. Click Add on the WebTMA toolbar to open the On-hand Adjustment Entry popup window.
  2. Type the Adjustment Code. A list of the available Codes is on the window.
  3. (Optional) Select an OHA Sub Code to further classify the adjustment.
  4. Type or select the Part code.
  5. Type or select the Warehouse code.
  6. Enter other required information. The Adjustment Code determines these fields. The Quantity equals the inventory adjustment amount. The read-only Available Quantity field is for your reference.
  7. Click the Save button on the popup window. A signature may be required, see the note below.
  8. Click the Close button on the popup window.
  9. (Optional) Use the part detail link to include more information about the part bin, min, max, and markup.
  10. Click Save on the WebTMA toolbar.

NOTE:  If your Client Info / Preferences page has Require Signature on Material Transactions checked, a signature is required when you click the Save button on the popup window.

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