Path: Transactions > Fuel & Oil
You can post fuel and oil expenses to a vehicle record using the Fuel & Oil window. This is similar to the Quick Post > Fuel & Oil window, but this window processes one vehicle at a time.
If the vehicle has a Fuel Type specified, the type automatically populates the Fuel Type field when you type in the vehicle tag number. If the Fuel Type field is already populated on this window, selecting a vehicle with a different fuel type does not overwrite the value in the Fuel Type field.
Meters can be updated as well. If there are multiple meters, select the applicable meter and enter the reading.
How to Add Fuel & Oil Tickets
Path: Transactions > Fuel & Oil
- Click Add on the WebTMA toolbar.
- Accept the Ticket Date or change if needed.
- Select Vehicle as the item type.
- Select the tag number of the item.
- Enter the Repair Center.
- Complete the elective fields as needed.
- Click Save on the WebTMA toolbar.
Reminder: If the Fuel Type field is already populated on this window, selecting a vehicle with a different fuel type will not overwrite the code in the Fuel Type field.
When you save the record, the Ticket # field is completed automatically. WebTMA numbers tickets in sequence starting with one (1).
For good records, be sure to record the Odometer reading at the time the fluids are purchased as well as the Unit Cost and Quantity of the fluids such as fuel, oil, transmission, or coolant (at least one item is required). If the vehicle has more than one meter, be sure to select the appropriate meter.
If a bulk price is paid, type this in the Bulk Price field. Bulk price data takes precedence over the values in the individual Unit and Quantity fields.