The Invoicing functionality is exclusive to WebTMA Plus users.
Using A/P and A/R Invoicing, you can match WebTMA 7 records with the actual invoiced cost.
If your organization elects to Allow Purchase Order Invoicing, users can choose, on a PO-by-PO basis, whether the payment is handled with invoice tracking or without it. POs are the only module with this record-by-record feature. Other Accounts Payable records that can be tracked are Project Requisition, Utility Bill, and Work Order.
Internal Departments can use Accounts Receivable Invoicing* and apply them to Fuel and Oil, Sales Order, Rental, Expense Ticket, Utility Ticket, and Work Order records.
When WebTMA invoicing is used:
- Purchase Order invoice items marked on the Receivings window are treated as uninvoiced until matched against an invoice.
- Uninvoiced items are received by the Warehouse and can be issued or distributed as an available item.
- Line items can be Transferred to an Invoices window, but only PO costs can be matched on an Accounts Payable Invoice record when the actual invoice is received.
- Invoices for partial shipments can be paid.
- A new invoice record can be created in WebTMA when more PO partial shipments are received.
- Payments are applied to the invoice record rather than the transaction record the invoice was created against.
- Invoiced Parts without an invoice cannot be posted until the invoice is matched. Matching gives the items a final price.
* See Client Info and User Preferences for Invoicing - WebTMA 7 for details about settings.