Journal Entries (WebTMA Plus Only) - WebTMA 7

Path: Accounting > Journal Entries

The WebTMA  Plus Journal Entries feature allows you to make adjustments to accounts when charges are corrected or changed. Using this window, you can transfer funds between accounts. The window is only available to users who have been granted Add/Edit permission from User Management / Window Access.

The Journal Entries function represents a postable transaction. All journal entries are inherently chargeable. They are always eligible to be posted to the Sub Ledger and the General Ledger. Once posted, the entry cannot be modified.

You can use the Reference # field and the Notes field to point toward an applicable transaction and explain why the entry was made.

Journal Entries Elective Fields

Budget Code – used for reporting and UFI export purposes.

Notes – use this free-form text field to write explanatory notes about the reason the record was created.

Reference # – a reference to any records, invoices, or other documents to identify the transaction that required the Journal Entry.

Repair Center Name – the related Repair Center, if required.

How to Add Journal Entries

Path: Accounting > Journal Entries

From the Journal Entries window:

  1. Click Add on the WebTMA toolbar.
  2. Select the Journal Entry Type.
  3. Select the Debit Account and Credit Account.
  4. Enter the Amount to be transferred between the accounts.
  5. Select the Transaction Type.
  6. Select the Repair Center.
  7. Complete any needed elective fields.
  8. Click Save on the WebTMA toolbar, and WebTMA automatically assigns the Journal Entry #.

Note: The Transaction Type associates the Journal Entry with a given transaction class. The selections are established in Organization > Lookups / Journal Entry Types. You can use the standard WebTMA terms such as Work Order and Sales Order for the type name. This is for identification purposes only. The application does not link the Journal Entry with any other WebTMA transaction

After accounts are posted, read-only fields on this window reflect the dates posted to the Sub Ledger (S/L Post Date) or the General Ledger (G/L Post Date).


Want to Know More?

Visit the WebTMA Help Page

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