Journal Entries - WebTMA 5

Path: Accounting > Journal Entries

The WebTMA Enterprise Journal Entries feature allows you to make adjustments to accounts when charges are corrected or changed. Using this window, you can transfer funds between accounts. The window is only available to users who have been granted Add/Edit permission for records from User Management / Window Access.

The Journal Entries function represents a postable transaction. All journal entries are inherently chargeable. They are always eligible to be posted to the sub-ledger and the general ledger. Once posted, the entry cannot be modified.

You can use the Reference # field and the Notes field to point toward an applicable transaction and explain why the entry was made.

How to Add Journal Entries

Path: Accounting > Journal Entries

The Journal Entry function is exclusive to WebTMA Enterprise.

From the Journal Entries window:

  1. Click Add on the WebTMA toolbar.
  2. Type or select the Journal Entry Type.
  3. Type or select the accounts to be debited and credited.
  4. Type the Amount to be transferred between the accounts.
  5. Select the Transaction Type.
  6. Enter the Repair Center.
  7. Complete any elective fields as needed.
  8. Click Save on the WebTMA toolbar, and WebTMA automatically assigns the Journal Entry #.

Note: The Transaction Type associates the journal entry with a given transaction class. The selections are established in Organization > Lookups / Journal Entries. You can use the standard WebTMA terms such as work order and sales order for the type name. This is for identification purposes only. The application does not link the journal entry with any other WebTMA transaction

After accounts are posted, read-only fields on this window reflect the dates posted to the sub-ledger (S/L Post Date) or the general ledger (G/L Post Date).

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