Advanced Accounting - WebTMA 7

Advanced Accounting is available exclusively with WebTMA Plus. This charge-back accounting feature allows each Repair Center to charge other internal clients or departments for labor, materials, and other costs.

The following charges are available:

  • work assigned and performed using the Work Order window
  • materials from inventory using the Sales Order window
  • costs associated with Fuel & Oil Tickets window

Accounting Details

Any client or department to be charged must have an account number defined in the account record. The Accounts window is used to define the account numbers and descriptions to which expenses may be charged (debited) or credited. The software maintains charges for labor, material, and other expenses as they are added to a Work Order.

Advanced Accounting uses the Admin > Batch Management function to post charges to a Sub-Ledger. This gives you the opportunity to review the results and use Accounting > Post Charges > Batch Reversal in cases where results are unsatisfactory. Once the Sub-Ledger posting is satisfactory, Advanced Accounting provides the Accounting > Post Charges > Post to General Ledger window where you can apply charges to the designated account records.

Files transferred to third party financial applications from the Universal Financial Interface (UFI) module are taken from the results of posting to the General Ledger.

Universal Financial Interface (UFI)

If your organization uses the optional Universal Financial Interface (UFI) module, the WebTMA Accounts window includes additional fields. Although the Accounting window includes the Sub-Account Section, it is not used with UFI.


In WebTMA Plus, encumbrance is a process that places a lock on funds to ensure they are available when needed during the course of a Project or Work Order.

Since encumbrances are made on an account-by-account and transaction-by-transaction basis, each transaction/account pair maintains its own encumbered amount. The amount to be encumbered is determined using the same rules used to obtain debits from the total estimated amount.

Unencumbrance applies to Projects and to Work Orders that are not attached to Projects. Unencumbrance occurs during Post Charges. The amount debited to each account is simultaneously unencumbered from the account to which it is debited, but the unencumbered amount does not exceed the amount that was originally encumbered against the account.


Want to Know More?

Visit the WebTMA Help Page

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