As an Admin, you can manage Organizational Contacts by going to "Settings > Advanced > Contacts", located on the left sidebar of your dashboard.
From this window you can:
- Add New Contacts.
- Edit existing contacts
- Delete Contacts.
Not only can you manage Contacts at the Organizational level, you can "Quick Add" any of these Contacts to your Events. This prevents you from having to enter Contact info repeatedly when adding them to an event.
- Once contacts are added within Settings > Advanced > Contacts by an Admin, ALL users have access to the existing contacts and can add them to an event.
Contacts on Events
To add existing Contacts to an event, check the "Add to Event" button on the Contacts tab of the event.
To add a new contact, that is not already showing on the list, click "Add New Contact". This only adds the new contact to that event. Before saving the information in the pop-up window, you can choose to check the "Save the Contact for Future Use" option which will add the contact to your Contact list.
If you don't save an entry to the Contacts list but want to do so later, you can click the "Add to Contacts" button on the Contacts tab.
Email Notifications to Contacts
Once the event has been approved, the contact(s) that you added are sent an email notification with event information as long as you have "Send Event Approved Emails to Contact(s)" enabled under Settings > Advanced > General> Email Notifications.